Frequently Asked Questions

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Solstice Specifics
Membership
Location
Safety and Security
Kitchen
Get Involved
Other

 

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Q: Can I take photographs?

A: You are welcome to take photographs. ORP has a photography policy in effect which is signed, along with your waiver, upon admittance. We ask that photographers obtain consent prior to taking any individual’s picture. We also ask that photographers do not sell images captured at Solstice. Lastly, we ask that you do not take photos at our beach area out of respect to others

Q: Is there drinking water available?

A: Yes! We have super-clean delicious fresh spring water from our site that has been professionally UV filtered and treated to ensure safe consumption. We test our water yearly.

Q: DO I NEED TO BRING MY OWN DISHES?

A: Yes! Bring yourself a non-ceramic plate and bowl to eat from during the week. This can be metal, plastic, wood, or even coconut shell, as long as it won't break on the forest floor. You will also need to bring a spoon, fork, and knife. Please do not leave these things in the Kitchen area - they should travel with you. Ensure you pack your travel mug to enjoy hot and cold drinks. Most importantly, remember your water bottle! Dishwashing stations will be provided.

Q: What else should I bring?

A:  See a list in our Survival Guide section. Kitchen contributions!

Q: Please remind me of your 2018 policies 

GENERATORS & SOUND SYSTEMS

We all love our own style of music, but does everyone else? While the stages are going there will be music throughout the whole forest, so during the off-hours, let’s reflect in the noises of the forest and the laughter of our friends. Bringing a small battery, solar or crank-powered radio for Om Radio is acceptable, provided the volume is moderate in the campground.

GLASS

An easy one to forget but while packing, please leave all your glass at home. Pour liquid into portable containers, and ensure you have a travel mug and water vessel that are unbreakable - this means no ceramic either. Many members enjoy the earth beneath their feet - and knowing the gathering is glass free clears us of the worry over shatters and breaks.

FIREWORKS

They are fun, but for safety and neighbour consideration, we must enforce a no fireworks policy! Also, no personal campfires. There are several designated fire areas to enjoy. Please always be aware of fire safety when using fire-toys. If you see members having a renegade fire, feel empowered to remind them that is not permitted.

CAMPFIRES

At our community fire-pits, firewood will be supplied. Please do not use wood from the camping areas. The forest needs this to remain healthy. Wood will be delivered to each area daily, and once the wood is gone for the day, the fire will be allowed to die down until tomorrow.

Q: Where can I set up my table for vending?

A: Solstice is a vending-free gathering. Enjoy a week without money or commerce! We encourage you to bring homemade gifts to share with old and new friends alike. When we gift for the joy of it, payment is received in the experience, and the gift is more heartfelt when there is no expectation of return.

Q: WILL I BE ABLE TO TAKE A SHOWER, I HATE BEING DIRTY?

A: We do not have shower facilities, however there is a pond that members swim in. Please do not bring bath products however, we do not allow use of them in the pond.

Q: What does “LEAVE NO TRACE” mean?

A: You are responsible for your own campsite.  YOU MUST pack out what you pack in! Walk with grace, leave no trace. There are no trash bins or dumpsters provided, so please just never let it hit the ground. After the Gathering, walk your campsite like a grid and pick up anything that does not belong in the forest. Twist ties, wires, string, plastic caps. It all needs to go with you. Leave no trace.

 
 
 
 
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Q: Do I need to create a new username for this website?

A: You DO NOT NEED A USERNAME! This year we have changed our membership sales system, you no longer need to log into the website!

Q: I’m new here and this gathering looks really fun - where do I buy a ticket?

A: Welcome! As you can probably tell, Solstice is special, and as such is structured a little differently. In order to attend Solstice, we must ensure everyone on-site is a member and committed to our community guidelines and expectations. This year we are using Brown Paper Tickets for Membership registration. If you are ready you can buy your membership here.

Q: I need a ride; do you have a shuttle?

A: We don't have a 2018 shuttle organized. There is a Facebook Solstice rideshare page We also encourage you to check out our Facebook event and group pages. Many members will be in similar situations so offer to go in on a rental or collaborate a carpool.

Q: WHAT DOES MY MEMBERSHIFT ENTAIL?

A: Solstice continues to function because of the support from our members. Part of your membership is your membershift. This participation keeps the gathering flowing because everyone pitches in! Not only an excellent way to meet new friends, your membershift is an opportunity to be involved in the process - leaving you with the knowledge that your contribution helped make it all happen.

Responsibilities and hours will vary, depending on where you choose to do your membershift. Check out our On Site section to get acquainted. Scheduling takes place upon arrival at Centre Camp, so don't worry if you're not sure exactly which to pick yet. Please bring the necessities with you for your shift including water, appropriate clothing and snacks.

Q: WHERE DOES OUR MEMBERSHIP PAYMENT MONEY REALLY GO?

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This is the breakdown for 2017.

Q: MY DOG (AND OTHER PETS) AND I ARE INSEPARABLE. IS IT OK IF THEY JOIN ME?

A: We truly understand  our pets are part of our family, and we apologize for any inconvenience. We will be enforcing a strict no tolerance policy regarding bringing dogs and other pets to the land, so please find a sitter, or you and your pets will be turned away at the Gate.

Q: WHY DOES EVERYONE STILL CALL IT OM?

A: Hmmm… good question. The OM Festival hasn’t been around since 2004, and our Gathering has been called “Solstice” since 2012... the names we previously used changed every year (re:union, in:tent, re:treat, in:sight, re:leaf, in:fuse, re:generate), so people got confused... Maybe it’s because we still have an om circle to celebrate the solstice!

Q: I DIDN’T GET A PROOF OF MEMBERSHIP. WHAT IS WILL CALL?

A: Will Call is like picking up your tickets at the “box office”. This is pretty similar. All you need to bring to the gate is your valid photo ID. Will Call means that the Gate already has your name on the list when you arrive at the gathering. Easy peasy!

Q: CAN I REFUND MY MEMBERSHIP IF I CANNOT ATTEND?

A: Memberships are NON refundable however you CAN TRANSFER them to someone else using Brown Paper Tickets, where you purchased the membership.

Q: Why do you have memberships instead of tickets?

A: Our celebration of the Summer Solstice is an intentional commitment. We gather to observe the dawn of a new season and to reconnect. Our members are asked to complete a membershift, provide a food contribution for the kitchen and adhere to our values and Guidelines.

Q: I BOUGHT A MEMBERSHIP LAST YEAR, DOES THIS MEAN I AM A MEMBER STILL?Q: HOW DO I PURCHASE MY MEMBERSHIP?

A: Memberships to Solstice are purchased annually.

Q: HOW DO I PURCHASE MY MEMBERSHIP?

A: See our membership page for details!

Q: DO YOU OFFER LOW-INCOME MEMBERSHIPS?

A: YES! You can use this link to access the application form, the deadline for applications is May 31st 2018. Eva will be in touch with you in the first week of June to inform you if you qualify for a low income membership. .

Q: CAN I COME FOR JUST ONE DAY?

A: Of course you can come for just one day! However, we only offer Solstice memberships for the entirety of our week-long gathering. While we understand that not everyone can take a full week from their other obligations, we still encourage you to participate as much as you can, which includes working your membershift and having fun!

Q: I DON’T HAVE A CREDIT CARD OR ACCESS TO PAYPAL - HOW CAN I PURCHASE MY MEMBERSHIP?

A: You can have someone with a credit card can purchase one for you. Alternatively, we host a number of “drop-in's” for cash purchases in Toronto. We'll post more info on the Home page and on our Facebook group page soon with drop in dates/times.

Q: What happens after I purchase my membership through Brown Paper Tickets?

A:  A receipt will be sent to you from Brown Paper Tickets with directions, information about gate hours and membershifts.

Q: I also bought memberships for friends - what happens then?

A: You will be emailed the receipt/confirmation from Brown Paper Tickets and their names will be on the Will Call list at the gate. All members need to do is arrive with valid photo ID.

Q: I DIDN’T GET A PAYMENT CONFIRMATION FROM BROWN PAPER TICKETS

A: Like last year we are using Brown Paper Ticket services. If you have any questions about membership payment Call Brown Paper Tickets 24/7 Customer Service: 1-800-838-3006, any other questions email eva@solsticegathering.ca.

Q: I BOUGHT A MEMBERSHIP OFF SOMEONE AND THEY EMAILED IT TO ME - IS THIS ALL I NEED?

A: Please follow Brown Paper Tickets instructions for transferring memberships. (call 1800-838-3006) All you need to bring to the gate is valid photo ID - your name will be on the door list!!!

Q:  WHAT FORM OF ID SHOULD I BRING WITH MY PROOF OF MEMBERSHIP?

A: Any legal ID containing your full names, photo and birth date. This can be a passport, drivers license, health card, age of majority card or, citizenship card. If you don’t have ID, or have an extenuating circumstance, you MUST contact us in advance to make arrangements. Please email eva@solsticegathering.ca and harmony@solsticegathering.ca BEFORE the gathering starts.

Q: MY FAMILY IS JOINING ME THIS YEAR! DO I PURCHASE CHILDRENS MEMBERSHIPS?

A: Fun! Check out Family Camp for kid-safe spaces and friendly faces! Children 10 and under are free; however, they must also register for a membership when you purchase yours. This can happen any time leading up to the Solstice. Parents or Guardians must sign a Parental Waiver at the Gate agreeing that children will be supervised at all times. We adhere to the Durham County Children’s Aid Society supervision guidelines. If you have questions/comments about purchasing memberships for children (ages 11 years to 18 years of age) or would like to discuss the costs please contact info@solsticegathering.ca.

Q: I AM COMING WITH FAMILY.  WHAT ADMISSION PROCESS SHOULD I EXPECT AT THE GATE?

Here’s an outline of the gate process for families at Solstice.

Being prepared will make for a smooth entrance and orientation! Parent(s)/guardian(s) will be asked:

  • to sign the ORP standard waiver of liability, plus an additional section which covers children;

  • to provide the the name, age and gender of every child they register;

  • to provide multiple names for both onsite and offsite emergency contacts;

  • to provide their proposed camping location (if known), and description of their tent and any other identifiable landmarks;

  • to provide valid photo ID for all family members - including children

Other things:
Children, age 10 and under are FREE. Children 11 and over must purchase a full-membership;

With consent, all members under 18 will be photographed together with their parent(s)/guardian(s). These photos are available on site in case of a lost child situation, and will not be used for any other purpose. Photos may be collected from the gate by families as they are leaving if desired;

Underage members (age 15 and under) are admitted only if accompanied by their parent(s)/guardian(s);

Members, age 16-17, require a note from parent/legal guardian (with contact info) for admission;

All family members, including children must provide proof of identity (name & age);

Each adult is only permitted to register a maximum of 4 underage members (15 years or younger) into the gathering. They cannot return at a later time or day and check in additional underage members;

There is the understanding that costs may be prohibitive to families, so please do not hesitate to apply for low-income memberships if needed! It is there for both families and individuals in particular members age 11-18!

Q: WHY IS THERE AN OPTION TO DONATE MONEY WHEN I REGISTER MY MEMBERSHIP?

A: The donate to a cause option is something that Brown Paper Ticket offers and has no association to Solstice Gathering 2018. The portion that you are donating is taken from the service charge of the sales provider, not Om Reunion Project.

Q: WHAT’S WITH THE NEW RV PASS?

A: While we do understand RVs are convenient for the passengers, they restrict the accessibility for other vehicles in the parking lot. They create lots of issues for us as organizers. The mobility, turning radius, limits where they can be while maintaining a pleasant ingress and egress for all... it essentially acts as 4 vehicles when it comes to parking and accessibility.

The obstacles and extra effort are part of the reason for the expense.

 
 
 
 
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Q: When will the location be available?

A: Our sweet gathering site is made available to those with Solstice 2018 membership. It is approximately 2hrs northwest of Toronto by car. You will be emailed directions along with your membership payment confirmation once you have completed your registration process and payment. 

Q: Can I bring my camper or sleep-in van or bus?

A: Most certainly! You will be directed to park along the edges of the forest in the parking lot. Note however that generators are not allowed, nor does Solstice provide power for your vehicles.

This year, 2018, Solstice requires RVs to pre register and purchase parking passes.

 

Q: Will there be somewhere I can charge my phone?

A: Not this year, sorry.  

Q: What about power for my things?

A: Solstice Gathering does not allow personal generators due to safety concerns, not to mention the noise they make and the exhaust they create, so please don't plan to bring them. You can, however, use your own battery packs or solar power battery chargers. If you feel you have a medical condition or accessibility need that could require power, please email power@solsticegathering.ca.

 
 
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Q: What is ORP's policy regarding community safety issues, such as harassment or assault?

A: Every member is expected to conduct themselves with honour, respect, compassion and in a responsible manner while at the Solstice Gathering, following the principles of PLUR -- peace, love, unity, respect, and responsibility. We are here to have fun, but let that not be at the cost of someone else's enjoyment. Any kind of violence or abuse (physical, sexual, verbal or emotional) will not be tolerated, and members will be asked to leave if their actions are deemed inappropriate by the event organizers. We all want to have fun and if you are not having fun because of another member, please bring it to the attention of a coordinator (someone with a walkie talkie), Vibe Patrol, or go to Health and Safety. Be responsible and take care of yourselves and your campmates.

Q: What do I do in case of an Emergency?

A: There are walkie talkies at various community locations, including all of the stages, the Kitchen, and Centre Camp. Look for the lit up booths. Turn the walkie on, press down, then speak. This will put you in contact a coordinator or response shift worker immediately. There are also EMRs located near Centre Camp (across the path from Family Camp), the VIBE team (easy to spot by their reflective sashes), and Security (at the Gate and roaming the site) - all of these teams are available to assist you, and will have walkie talkies as well. 

 
 
 
 
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Q: Could you repeat the kitchen contribution ideas?

A: $30-ish worth contributions from BOTH of the following groups: 

1. FRESH PRODUCE
apples -  citrus - green bananas - firm pears - firm avocados - pineapple - melons - stone fruit - kale - collard greens - cabbage - arugula - swiss chard - ginger - yam - beets - potatoes - carrots - onions - garlic - green onion - celery - herbs - mushrooms - cucumber - zucchini - mushrooms - broccoli
2. NON-PERISHABLES in UNOPENED PACKAGES - NO GLASS!
creamed coconut - dried shiitake mushrooms - pumpkin/sunflower seeds - hemp hearts - dried fruit - maple syrup - vinegars - rice/hemp/soy milk - coconut milk - canned diced/crushed tomatoes - tomato paste - sunflower seed butter - tahini - olives - grapeseed/coconut/sunflower oil
DO NOT BRING:
Rice/beans/grains/oats - sprouts - nuts/nut milks - eggs/dairy - meat/fish products - tofu/tempeh - homemade food - home cans/preserves - random opened bags from your cupboard.

Q: Do I need to bring a kitchen contribution and complete a membershift if I’m only coming for the weekend?

A: Yes, members are still required to contribute to the kitchen, and complete a membershift, even if they are only coming for the weekend.

 
 
 
 
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Q: I’d like to dedicate more time to Crew this year - how do I go about that?

A: With a project this large, we rely on the support of our awesome Crew. They commit longer hours in exchange for a discounted membership. Our Crew support the project and we love them. If you would like to apply please see the application here. 

Q: What’s the difference between Crew and Long Crew?

A: Long Crew are dedicated to the backbone of the gathering, and can commit to being there to set up facilities and spaces before our members arrive, and in turn take them down! Contact longcrew@solsticegathering.ca to connect with this team!

Q: I want to perform for us in the woods! How can I get booked?

The Stages of Solstice Gathering are opening up a form for submissions! We hope to hear from artists that desire to contribute to our community by volunteering to perform at Solstice. We are seeking people who DJ, VJ, perform Live Electronic music, as well as movement & deco artists. We hope to see our stages become more representative of the diversity that exists within our community and strongly encourage people who represent a diversity of genders, races, sexual orientations, and intersecting identities to submit their work.

In 2018 Stages will continue to be curated and individual stages will continue to invite artists to perform at each stage. We hope that this form will help us to connect with artists who are new to our community, new to their art, or otherwise unknown to us. 

Stage coordination is a 100% volunteer role. We do not have the capacity to respond to every artist that applies. Please know that we are listening & we are grateful for your submission.  

Big love from the stage coordination team! 

https://goo.gl/forms/K0AK20hRKZiyThsZ2
 

Q: I heard there is a radio station! Can I DJ on OM Radio?

A: OM Radio plays live from the forest. We are happy to have DJs broadcasting on our own homegrown radio station set up at Centre Camp. Have an idea for a show? We are looking for interested members to host talk, music, radio plays, found sound shows, well, you get it. Everyone is welcome to bring some tunes and sign up for a shift, however we ask that your choices suit the mood of the space and time of day! Connect with radio@solsticegathering.ca to get plugged in. Bring radios to tune in!!

Q: How can I contribute to The Leaf?

A: Send us your visual art, poetry, personal accounts, spiritual advice, shout outs, political critiques, news articles, and opinion pieces. We do our best to publish everything. Don’t miss the deadline 2018 is May 1st! we want to share your talents! theleaf@solsticegathering.ca 
 

 
 
 
 
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Q: How do I get in touch with someone to answer my question that still isn’t answered after reading this entire FAQ?

A:  If you still have questions after reading the FAQ, asking friends, or posting your question on one of Solstice Gatherings Facebook pages, please email info@solsticegathering.ca

 

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Our Five Guidelines:

Respect yourself, respect others, respect the land, respect local laws and customs, and leave no trace.

And please remember not to bring any of the following::

No glass
No dogs
No vending
No photos on the beach
No personal sound systems or generators
No independent fires -- camping stoves are OK though!